Accounts Payable

Reduce admin, ensure vendors get paid on time and get an overview of where your business is spending money with Palladium’s accounts payable software




Create Bulk RFQs

Streamline the tender and bulk quote request process with Palladium’s ability to create a Bulk Request for Quotation (RFO) for one or more vendors. Create the request once and send to multiple vendors at the click of a button, then manage the selection and order process in one place.


Convert Multiple GRVs to a Supplier Invoice 

Consolidate Goods Received Vouchers (GRVs) to one or more Supplier Invoices.


Purchase Order Approvals

Keep track on spending through automated and centralised purchase order approvals. With Palladium purchase requisitions can be converted to a Purchase Order (PO) through a specified approval process.

Read the Support Article


Payment Approvals

Simplifying accounts payable by approving and converting payments requests or remittance advices at the click of a button.


Print Item Images on Sales and Purchase Documents

Have the ability to print the default Inventory Item image to sales documents including Invoices and Sales Orders, with the ability to include these on Customer Price lists as well. As the adage goes, a picture paints a thousand words.


Extended Enquiry Screens 

The Vendor Enquiry function has been enhanced to allow a separate and secure, Business Intelligence type, view into all the general information and settings relating to a Vendor, alleviating the need to access the Vendor Edit Function or run disparate reports. This information includes all current and past transaction including Open Purchase Orders, Past Invoices will full document drill-down capabilities. Drag & Drop the require data to suit, then just snap the data into Excel in seconds.


Flexible Vendor Terms

Palladium’s flexible terms feature allows you to define negotiated terms on a per document basis, either from date of invoice or from date of statement for both Customer and Vendor invoices.


Maintain Multiple Vendor Prices Per Item

Palladium allows you to maintain a number of Vendor Pricing per item, maintaining the Vendor’s Code, Description, Price and Warranty. In addition you can use these intelligently when selecting a Vendor on creating a Purchase Document on the Fly using the Freehand Quotes function found in the Accounts Receivable section.


Document Bookmarks & Quick Transactional History Lookups 

You are able to view Vendor History at a glance on all processing documents with the ability to copy these items onto the processing document with one click. The ability to Bookmark documents for quick reference gives you the ability to copy items from one document to any other document in seconds. This could be used to copy items from a Purchase order to a Customer Invoice or vice versa. To View a support article on the Bookmarking of documents click here. To view the article on looking up Customer Order/Sales, and Supplier Order/Purchase information, and copying this to the current processing document click here.


Document Status Options 

Set Document Status types for each processing document, allowing you to manage the status and resulting follow up process. In addition the Status can be changed dynamically without the need to adjust the document itself. If you look at the example below you will see that all the non-transactional information can be modified on-the-fly allowing you to track or edit the relevant document statuses with ease.


Vendor Payment Pre-Approvals 

This function allows you to print a payment request, approve it accordingly then process it, copying the details directly from the Payment Approval Advice, in a few simple clicks.


Apply Additional Costs to Received Goods 

You can assign an unlimited number of additional costs to a specific goods received batch. Costs can be apportioned proportionately by the total shipment Quantity or Value, or can just be assigned manually as required. In addition the additional costs are accrued to a provision account allowing you to even assign charges with or without and Additional Cost invoice from a Vendor.


Copy Create Purchase Orders from Sales Order 

This feature allows you to create Purchase Orders by copying over the details of one or more Sales Orders to the Purchase Document. When the goods are received the system will also detail the Sales Order details at time of processing the Goods Received Voucher in order to expedite the fulfilment of the order. This is particularly useful in handling buyouts with the Sales Order details taken through to the Purchase Document catering for full traceability from Cradle to Grave.


Purchase Price Variance Control on Purchase Documents 

Palladium enables yo to now manage the cost prices on purchase documents and set an allowable variance with the ability to Allow, Warn or Block the variances. In addition, we have the ability to drill down to the Previous Purchases of that specific item in order to negotiate with your Vendors.

Additional Features